Compliance and Privacy
At Opolsky Louis Insurance, privacy and use of personal information is a matter of concern to us. As a provider of financial services, we must collect and use personal information as a fundamental part of our day-to-day operations. We do this to evaluate the insurance and other financial needs of our clients and to determine which financial products will meet those needs, to evaluate insurance risks being undertaken and claims submitted and to administer properly the financial products and services we offer. Furthermore, as an employer, Opolsky Louis Insurance is concerned about the personal information of employees and representatives. Therefore, we abide by the following principles which are intended to:
- minimize intrusiveness
- maximize fairness in our use of personal information
- protect the privacy and confidentiality of personal information in our care
- Only proper and legitimate means will be employed to collect personal information
We will only collect information which is pertinent to the effective conduct of the Company’s business. Whenever practical, such information will be collected directly from the individual concerned. In some cases, we will ask an independent source to verify and supplement personal information.
- Our use of personal information will be consistent with this policy, our contractual obligations and the law
In the ordinary course of business, we maintain a file for every type of product or service we contract to provide, as well as for each employee and producer. When we collect personal information and open a file, we will communicate the object of the file created to the individual concerned, as well as the purposes for which the personal information is being collected. Personal information will not be used by Opolsky Louis Insurance, employees and representatives for purposes other than in the performance of their duties, unless the individual has been advised of or previously consented to such use. We will only use personal information in accordance with this policy, our contractual rights and obligations and the law.
- We will make an effort to ensure that personal information collected and used is accurate and timely
All decisions involving personal information should be based on accurate and timely information. We will do our best to base our decisions on accurate information; however, we rely on individuals to disclose all material information and to inform us of any changes. Individuals have the right to access their personal information maintained in a file and, if needed, they also have the right to request that any inaccurate information be corrected. When collecting personal information and opening a file on an individual, the individual will be advised of the process for access and correction.
- Personal information will be made available only to authorized persons
On request, with satisfactory identification and proof of entitlement, access to personal information maintained on file will be provided. Personal information will only be accessible to Opolsky Louis Insurance employees and representatives who require access in the performance of their duties and to any person granted access by the individual, and to those otherwise authorized by law. Generally, we will provide access to medical information only through a health care professional.
- Personal information will be protected by appropriate safeguards